A well-organized repository for your virtual files is crucial for any business whether you’re making a pitch to investors, closing an M&A deal or sharing information with partners. Investors do not have the time to sort through a maze of documents or deal with files that are not properly formatted. They want an elegant presentation of sensitive data that is easy to read on any platform.

To speed up your workflow and provide third parties with the most up-to-date and accurate information Follow these best due diligence process in ma practices for your online repository:

Uploading and Organizing files

Utilize operating procedures to determine what documents are stored in the VDR and the way they are named. Being consistent with naming and folder structure helps to manage and locate documents. Tags and metadata add the context of documents and help with the search and filtering.

Permission Setting

Set permissions for various types of users (admins corporate employees, clients, investors, etc.). to block access by unauthorized users and enhance the overall security of the repository. Fence view mode is a great feature if you have highly sensitive or confidential information. It prevents users from downloading documents to print them, saving them, scanning or taking screenshots.

Monitoring Activity

Create customizable reports that can be delivered to project managers on a regular basis. FirmRoom for instance, provides detailed document analytics in its reports which makes it easy for teams to track the level of engagement of users using the repository. This allows for a better follow-up with stakeholders and improves communication.

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